Summer Camp 2014 :: Information

Camp Packages are no longer available.
You can still register online for Day Passes ONLY!

2014 USAF Summer Camp Information
Click here to proceed to 2014 Summer Camp Registration (for online registrations)
Click here to proceed to fillable PDF Registration Form (for mail-in registrations)

Please read this Information Page before registering for camp. 
You can scroll down to read this page in its entirety or you can
click on any of the following for information:

General Information
Registration Options

Option #1 Camp Package/Hotel
Option #2 Day Participation


GENERAL INFORMATION

Once again, Stockton Seaview Hotel and Golf Club, located at 401 South New York Road, Galloway, New Jersey USA, will be the venue for the 2014 USAF Summer Camp beginning Sunday, July 27th and ending Saturday, August 2nd. To accommodate Aikido camp participants and their family and friends, the hotel has blocked off a number of rooms at a discounted rate, including a very limited number of rooms for arrival prior to camp on Saturday, July 26th.

You are encouraged to register for a Camp Package and book your hotel room as soon as possible because of the large turnout expected due to Yamada Sensei’s 50th anniversary celebration. Although you will have to pay in full for your Camp Package at the time of registration, you will not incur charges for your hotel reservation until your actual stay. DEADLINE for registration is Friday, June 20th but the blocked off USAF discounted hotel rooms may be fully occupied prior to the DEADLINE.

PLEASE NOTE, AS OF MARCH 12TH, THE HOTEL HAS REACHED FULL CAPACITY FOR THE LIMITED NUMBER OF ROOMS THAT WERE HELD FOR THE SATURDAY NIGHT PRIOR TO CAMP (JULY 26TH). YOU MAY STILL RESERVE A ROOM AT THE HOTEL FOR SATURDAY, JULY 26TH BUT AT AN INCREASED RATE OF $209 PLUS TAX. THIS RATE DOES NOT INCLUDE BREAKFAST ON SUNDAY MORNING.

AS OF FRIDAY, MAY 23RD, FULL WEEK AND 2ND HALF WEEK CAMP PACKAGES ARE SOLD OUT. YOU CAN STILL REGISTER FOR 1ST HALF WEEK CAMP PACKAGES AND DAY PASSES.

USAF Camp Packages (full week or ½ week, practicing or non-practicing participants) are only available if you are staying at the Stockton Seaview Hotel and Golf Club AND have booked your room through the USAF-linked hotel portal. Camp Packages include hotel-catered dinners for the number of nights indicated in the Camp Package you purchase.  For the dates you reserve a hotel room at the USAF discounted rates, you will receive a buffet breakfast on the mornings you wake up at the hotel.

NON-PRACTICING FAMILY MEMBERS OR FRIENDS THAT ARE PLANNING ON STAYING AT THE HOTEL MUST PURCHASE A CAMP PACKAGE IN ORDER TO RECEIVE THE HOTEL-CATERED DINNERS AND DINE WITH THE AIKIDO GROUP.

If you are NOT purchasing a Camp Package, you may only register as a “Day Participant” for your Aikido training. Meals are NOT included if you are a Day Participant. Day passes may be purchased either prior to, or at, camp. Please know, by pre-registering as a “Day Participant”, you will simplify and expedite your check-in process at camp.

If you need to cancel or make any changes to your camp registration (Camp Packages or Day Passes) and/or your hotel reservation, please do so by e-mailing either Laura Pavlick @ laura@usaikifed.com or Karen De Paola @ karendepaola@usaikifed.com.  All Camp Packages include a $50 non-refundable deposit for cancellations made prior to the DEADLINE and are non-refundable if cancelled after the DEADLINE.  To avoid being charged for your first night’s stay at the hotel, your cancellation or reservation changes must be made at least 48 hours (2 days) prior to your first night’s stay. (Please note, if you call the hotel directly, the hotel will not be able to locate your room reservation because USAF discounted hotel room reservations are not accessible through the hotel’s general reservation system.)

 

REGISTRATION OPTIONS FOR THE 2014 USAF SUMMER CAMP

OPTION #1 - Camp Package/Hotel (includes Aikido, dinner and breakfast as described below)
You must first register for a Camp Package (i.e., as a practicing or non-practicing participant for a full-week, 1st half week or 2nd half week) before booking your hotel room. After your Camp Package registration and payment is received, you will be sent a confirmation email from the USAF with a link to the “USAF Hotel Enrollment Form” on the private Stockton Seaview Hotel reservation portal. You will need to complete the enrollment form and make your hotel reservation to secure your discounted hotel rate.

AS OF FRIDAY, MAY 23RD, FULL WEEK AND 2ND HALF WEEK CAMP PACKAGES ARE SOLD OUT. YOU CAN STILL REGISTER FOR 1ST HALF WEEK CAMP PACKAGES AND DAY PASSES.

2014 USAF Camp Package Rates (does not include hotel) Cost
Full Week Practicing Participant (Sunday to Saturday; 7 days of aikido/6 dinners) $525
Full Week Non-Practicing Participant (Sunday to Saturday; dinners for 6 nights) $255
1st or 2nd Half-Week Practicing Participant (Sunday to Wednesday or Wednesday to Saturday; 4 days of aikido/3 dinners) $395
1st or 2nd Half-Week Non-Practicing Participant (Sunday to Wednesday or Wednesday to Saturday; dinners for 3 nights) $195

Dinners are included in Camp Packages for the number of designated nights. Non-practicing family members/friends and children 5 years and older must be registered and pay the applicable CAMP PACKAGE rate in order to receive the hotel-catered dinners and dine with the Aikido group.  Children UNDER 5 years of age eat dinner with you for free. 

 

2014 USAF Discounted Hotel Room Rates – To receive the applicable USAF discounted hotel room rate with buffet breakfast on the mornings you wake up at the hotel, you must complete the USAF Hotel Enrollment Form and book your room through the USAF-linked hotel portal emailed to you by the USAF.  Hotel rooms at the USAF rates are on a first-come first-served basis. Room reservations made after the USAF discounted blocked rooms are at full occupancy or after the DEADLINE of Friday, June 20th will be subject to an increased room rate and may not include breakfast.

Rooming Options Cost per night (does not include hotel tax & fees*)
Single (1 person per room) $93
Double (2 people per room) $116 ($58 per person)
Triple (3 people per room) $139 ($46 per person)
Quad (4 people per room) $160 ($40 per person)
Children Under 12 years stay for free! $0
*Sales tax (7%); occupancy tax (8%); HOTEL service fee  ($3 per person per night)

Breakfast is included as part of your hotel stay for the dates you reserve a hotel room at the USAF discounted rates. The hotel will provide you with tickets for a buffet breakfast for the mornings you wake up at the hotel. Each person staying in a hotel room must be registered with the hotel at the USAF discounted rate in order to receive breakfast tickets from the hotel. Children UNDER 12 years stay for free at the hotel but MUST be included in your hotel reservation. 

 

PLEASE NOTE, AS OF MARCH 12TH, THE HOTEL HAS REACHED FULL CAPACITY FOR THE LIMITED NUMBER OF ROOMS THAT WERE HELD FOR THE SATURDAY NIGHT PRIOR TO CAMP (JULY 26TH). YOU MAY STILL RESERVE A ROOM AT THE HOTEL FOR SATURDAY, JULY 26TH BUT AT AN INCREASED RATE OF $209 PLUS TAX. THIS RATE DOES NOT INCLUDE BREAKFAST ON SUNDAY MORNING.

Hotel Room Reservation Process - After your Camp Package registration and payment is received and processed by the USAF, you will be sent a confirmation email from the USAF with a link to the “USAF Hotel Enrollment Form” on the private Stockton Seaview Hotel reservation portal. There is a 2-step process for reserving your room.
 
Step 1 – Complete the USAF Hotel Enrollment Form: You will need to provide information about yourself, including your cell phone # in case the hotel needs to contact you during your hotel stay or while you are traveling.  You will also need to list the total number of guests, including yourself, staying in your room; if any of the guests in your room are UNDER the age of 12; and whether or not you will be paying for any of your roommates.  After your reservation is made, the hotel will room people with their requested roommates based on what is filled out on this form.  Neither the hotel nor the USAF will match people together if not requested.

Step 2 – Make your Hotel Reservation:  Upon completing the Hotel Enrollment Form, you will be prompted to a different page to make your reservation directly with the hotel.  Please make sure you receive an email confirmation from the hotel after completing your reservation and keep it for future reference to make changes, cancellations or otherwise. If you do not receive a confirmation email, your reservation has not gone through – make sure you complete the portion regarding credit card information to secure your room.  Charges will be made on your credit/debit card on a daily basis during your stay at the hotel.

How your credit/debit card will be charged by the hotel:

 

METHODS FOR REGISTRATION FOR OPTION #1:

PLEASE NOTE: Your ability to reserve your hotel room through the hotel reservation portal will be delayed if you register for camp by mail. Also, hotel reservations made directly with the hotel by phone or through the hotel’s public website are not recognized as a USAF reservation and will not include the discounted rate or breakfast.  All Camp Package hotel room reservations must be made through the USAF-linked hotel reservation portal to receive the discounted hotel rate.


CHANGES/CANCELLATION POLICY – You must notify either Laura Pavlick @ laura@usaikifed.com or Karen De Paola @ karendepaola@usaikifed.com of any CAMP PACKAGE/hotel changes or cancellations.  

 

OPTION #2 - Day Participation (Meals are NOT included)
IF YOU ARE NOT PURCHASING OPTION #1 (Camp Package/Hotel), then the “Day Participation Rates” apply (meals are NOT included).  This year you can pay for the number of days you plan on training without committing to specific days of the week (other than Saturday). As a Day Participant, you must arrange for your own accommodations and meals. Several dining options are available at the hotel throughout the day as well as locker rooms and showers. IMPORTANT: Because the USAF’s arrangement with the hotel limits seating and food quantity at each night’s dinner buffet, Day Participants are not able to purchase the USAF dinner buffet or eat dinner with the Aikido group.

Day Participation Rates:  Sunday-Friday Day Passes - $90 for each day   Saturday Day Pass - $40

 

METHODS FOR REGISTRATION FOR OPTION #2:

On-site Registration - Day passes may be purchased at the Camp Registration Table paying by cash, check/money order or debit card.