EFFECTIVE MAY 23RD, 2016
IMPORTANT CAMP PACKAGES UPDATE
THERE ARE CURRENTLY VERY FEW CAMP PACKAGES AVAILABLE.
PLEASE REGISTER AS SOON AS POSSIBLE TO TAKE ADVANTAGE OF THE CAMP PACKAGE RATES THAT INCLUDE DINNERS WITH THE AIKIDO GROUP.
EFFECTIVE MAY 23RD, 2016
HOTEL ROOMS SOLD OUT and WAITLIST
AT THIS TIME WE HAVE CLOSED ALL HOTEL RESERVATIONS THROUGH THE USAF SUMMER CAMP ROOMING BLOCK.
We encourage you to make off-site hotel arrangements for your accommodations. If you wish to be added to the hotel camp waiting list.
PLEASE EMAIL KAREN DE PAOLA @ firstname.lastname@example.org with your desired arrival and departure dates after you have registered for a Camp Package.
Please read this Information Page before registering for camp.
Option #1 Camp Package/Hotel
Option #2 Day Participation
This year’s USAF summer camp will once again take place at the Stockton Seaview Hotel and Golf Club, located at 401 South New York Road, Galloway, New Jersey USA beginning Sunday July 31st and ending Saturday, August 6th. Instructors will include Yamada Sensei, Osawa Sensei, USAF Technical Committee and other USAF Shihan and Shidoin. This year’s camp will also host special guest instructor Mitsuteru Ueshiba, Waka Sensei, from Thursday, August 4th through Saturday, August 6th.
The hotel has blocked off a number of rooms at the USAF discounted rates (includes breakfast - see rates below), including a very limited number of rooms for arrival prior to camp on Saturday, July 30th. Rooms at the USAF discounted rates are available on a first-come first-served basis.
You are encouraged to register for a Camp Package (includes dinner - see description and rates below) and book your hotel room as soon as possible. Although you will have to pay in full for your Camp Package at the time of registration, you will not incur charges for your hotel reservation until your actual stay. The DEADLINE for Camp Package registrations/hotel reservations is Friday, June 24th but the blocked off USAF discounted hotel rooms may be fully occupied prior to the DEADLINE.
USAF Camp Packages (full week or 1/2 week, practicing or non-practicing participants) are only available if you are staying at the Stockton Seaview Hotel and Golf Club AND have booked your room through the USAF-linked hotel portal. Camp Packages include hotel-catered dinners for the number of nights indicated in the Camp Package you purchase. For the dates you reserve a hotel room at the USAF discounted rates, you will receive a buffet breakfast on the mornings you wake up at the hotel.
NON-PRACTICING FAMILY MEMBERS OR FRIENDS THAT ARE PLANNING ON STAYING AT THE HOTEL MUST PURCHASE A CAMP PACKAGE IN ORDER TO RECEIVE THE HOTEL-CATERED DINNERS AND DINE WITH THE AIKIDO GROUP.
Children UNDER 5 years of age eat dinner with you for free.
Children 5 years and older must be registered and pay the applicable Camp Package rate.
Children UNDER 12 years stay for free at the hotel but must be included in your hotel reservation.
If you are NOT purchasing a Camp Package, you may only register as a “Day Participant” for your Aikido training. Meals are NOT included if you are a Day Participant. Day passes may be purchased either prior to, or at, camp. Please know, by pre-registering online as a “Day Participant”, you will simplify and expedite your check-in process at camp.If you need to cancel or make any changes to your camp registration (Camp Packages or Day Passes) and/or your hotel reservation, please do so by e-mailing either Laura Pavlick @ email@example.com or Karen De Paola @ firstname.lastname@example.org.
ALL FULL AND HALF WEEK CAMP PACKAGES INCLUDE A $50 NON-REFUNDABLE DEPOSIT. DUE TO THE USAF's CONTRACTUAL AGREEMENT WITH THE HOTEL, FULL AND HALF WEEK CAMP PACKAGES ARE NON-REFUNDABLE IF CANCELLED AFTER THE DEADLINE DATE, FRIDAY, JUNE 24TH. HOWEVER, PARTIAL REFUNDS DUE TO AN EMERGENCY WILL BE CONSIDERED BY CONTACTING LAURA AT email@example.com OR 860-567-2416.
Cancellations or any changes to your hotel reservation must be made at least 48 hours (2 days) prior to your first night’s stay to avoid being charged for your first night’s stay at the hotel..Please note, if you call the hotel directly, the hotel will not be able to locate your room reservation because USAF discounted hotel room reservations are not accessible through the hotel’s general reservation system until one week prior to camp.
REGISTRATION OPTIONS FOR USAF SUMMER CAMP 2016
OPTION #1 - Camp Package/Hotel (includes Aikido, dinner and breakfast as described below)
You must first register for a Camp Package (i.e., as a practicing or non-practicing participant for a full-week, 1st half week or 2nd half week) before booking your hotel room. If you register online, then immediately after your PayPal purchase, a window will pop up indicating your Camp Package registration is completed along with your PayPal transaction number. Please be ready to make your hotel reservation by following the link to the private Stockton Seaview Hotel reservation portal in the pop-up window at that time. For mail-in registrations, you will be emailed a confirmation email with a link to the hotel portal. You will need to complete the USAF Hotel Enrollment Form and make your hotel reservation to secure your USAF discounted hotel rate.
|2016 USAF CAMP PACKAGE RATES (does not include hotel room rates)||Cost|
|Full Week Practicing Participant (Sunday to Saturday; 7 days of aikido/6 dinners including Fri night banquet)||$630|
|Full Week Non-Practicing Participant (Sunday to Saturday; dinners for 6 nights including Fri night banquet)||$285|
|1st Half-Week Practicing Participant (Sunday to Wednesday; 4 days of aikido/3 dinners)||$425|
|1st Half-Week Non-Practicing Participant (Sunday to Wednesday; dinners for 3 nights)||$210|
|2nd Half-Week Practicing Participant (Wed to Sat; 4 days aikido/3 dinners including Fri night banquet)||$475|
|2nd Half-Week Non-Practicing Participant ((Wed to Sat; 3 dinners including Fri night banquet)||$210|
*Waka Sensei will be teaching Thursday, Friday and Saturday.
Dinners are included in Camp Packages for the number of designated nights. Non-practicing family members/friends and children 5 years and older must be registered and pay the applicable Camp Package rate in order to receive the hotel-catered dinners and dine with the Aikido group. Children UNDER 5 years of age eat dinner with you for free.
HOTEL ROOMS SOLD OUT
2016 USAF DISCOUNTED HOTEL ROOM RATES – To receive the applicable USAF discounted hotel room rate with buffet breakfast on the mornings you wake up at the hotel, you must complete the USAF Hotel Enrollment Form and book your room through the USAF-linked hotel portal. Hotel rooms at the USAF discounted rates are on a first-come first-served basis. Room reservations made either (i) after the USAF discounted blocked rooms are at full occupancy or (ii) after the DEADLINE of Friday, June 24th will be subject to an increased room rate and will not include breakfast.
2016 USAF DISCOUNTED HOTEL ROOM RATES
|Rooming Options||Cost per night (does not include hotel tax & fees*)|
|Single (1 person per room)||$93|
|Double (2 people per room)||$118 ($59 per person)|
|Triple (3 people per room)||$139 ($46 per person)|
|Quad (4 people per room)||$160 ($40 per person)|
|Children Under 12 years stay for free!||$0|
*Sales tax (7%); occupancy tax (8%); HOTEL service fee ($3 per person per night)
Minimum age to rent a room and stay at the hotel without any adult supervision is 21. If anyone is under 21, there must be adult supervision (parent/guardian or otherwise) with the adult either sharing a room or having an adjoining room.
Breakfast is ONLY included as part of your hotel stay for the dates you reserve a hotel room at the USAF discounted rates. The hotel will provide you with tickets for a buffet breakfast for the mornings you wake up at the hotel. Each person staying in a hotel room must be registered with the hotel at the USAF discounted rate in order to receive breakfast tickets from the hotel. Children UNDER 12 years stay for free at the hotel but MUST be included in your hotel reservation.
HOTEL ROOMS SOLD OUT
PLEASAE NOTE: FOR THE SATURDAY PRIOR TO CAMP, JULY 30TH, THE 2016 USAF DISCOUNTED HOTEL ROOM RATES APPLY BUT A VERY LIMITED NUMBER OF ROOMS HAVE BEEN BLOCKED. ONCE THE HOTEL HAS REACHED FULL CAPACITY, YOU MAY STILL RESERVE A ROOM FOR SATURDAY, JULY 30TH THROUGH THE HOTEL PORTAL AT AN INCREASED RATE OF $209 (plus hotel tax & fees). THIS INCREASED RATE DOES NOT INCLUDE BREAKFAST ON SUNDAY MORNING (JULY 31st).
HOTEL ROOM RESERVATION PROCESS - If you register online for your Camp Package, then immediately after your PayPal purchase, a window will pop up indicating your Camp Package registration is completed along with your PayPal transaction number. PLEASE BE READY TO MAKE YOUR HOTEL RESERVATION BY FOLLOWING THE LINK TO THE PRIVATE STOCKTON SEAVIEW HOTEL RESERVATION PORTAL IN THE POP-UP WINDOW AT THAT TIME. For mail-in registrations, you will be emailed a confirmation email with a link to the hotel portal. There is a 2-step process for reserving your room.
Step 1 – Complete the USAF Hotel Enrollment Form: You will need to provide information about yourself, including your cell phone # in case the hotel needs to contact you during your hotel stay or while you are traveling. You will also need to list (i) the total number of guests, including yourself, staying in your room; (ii) if any of the guests in your room are UNDER the age of 12 (childern UNDER 12 years of age stay for free but must be included in your hotel reservation); and (iii) whether or not you will be paying for any of your roommates. After your reservation is made, the hotel will room people with their requested roommates based on what is filled out on this form. Neither the hotel nor the USAF will match people together if not requested.
Step 2 – Make your Hotel Reservation: Upon completing the Hotel Enrollment Form, you will be prompted to a
different page to make your reservation directly with the hotel. Please make sure you receive an email confirmation from the hotel after completing your reservation and keep it for future reference to make changes, cancellations or otherwise. If you do not receive a confirmation email, your reservation has not gone through – make sure you complete the portion regarding credit card information to secure your room. Charges will be made on your credit/debit card on a daily basis during your stay at the hotel.
How your credit/debit card will be charged by the hotel:
PLEASE NOTE: Your ability to reserve your hotel room through the hotel reservation portal will be delayed if you register for camp by mail. Also, hotel reservations made directly with the hotel by phone or through the hotel’s public website are NOT recognized as a USAF reservation and will not include the discounted rate or breakfast. All Camp Package hotel room reservations must be made through the USAF-linked hotel reservation portal to receive the discounted hotel rate.
OPTION #2 - Day Participation (Meals are NOT included)
IF YOU ARE NOT PURCHASING OPTION #1 (Camp Package/Hotel), then the “Day Participation Rates” apply (meals are NOT included). You can pay for the number of days you plan on training without committing to specific days of the week (other than Saturday). As a Day Participant, you must arrange for your own accommodations and meals. Several dining options are available at the hotel throughout the day as well as locker rooms and showers.
IMPORTANT: Because the USAF’s arrangement with the hotel limits seating and food quantity at each night’s dinner buffet, Day Participants are not able to purchase the USAF dinner buffet or eat dinner with the Aikido group.
METHODS FOR REGISTRATION FOR OPTION #2: